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Sprockets Shared Data System
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The Sprockets Shared Data System collects and stores information from out-of-school time (OST) providers all across St. Paul, supplying comprehensive information about the participation in OST by St. Paul youth, and illuminating the gaps in opportunities faced by St. Paul youth.
Be Part of the Sprockets Shared Data System
By participating in the Sprockets Shared Data System, we can increase our collective impact on creating successful opportunities for more youth. Your unique username and password will give you access to your data for fundraising, board reports, and to help you manage, evaluate, and improve your programs. Yes, your data, all in one place, in standardized reports, at no or low cost to you.
In addition, you’ll be able to compare your program data to collective information about OST programs in Saint Paul. You’ll also be able to access Saint Paul Public Schools aggregate data for youth in your program — including test scores, attendance, and free-and-reduced price lunch status — to help inform your program offerings.
Data from Sprockets Shared Data System participants and Saint Paul Public Schools is only shared with other participating organizations in aggregate form and with no identifying characteristics. Sprockets partners with Wilder Research to manage and evaluate the data, ensuring the highest levels of privacy protection and accurate analysis.
For more information, or to join the Sprockets Shared Data System, contact Erik Skold at erik.skold@ci.stpaul.mn.us.
Data Partner Resources
If your organization already has a user account, here are important resources for you and your team.
Training Materials
- Training Videos One-Sheeter
- User Responsibilities
- Training Manual
- How to prevent duplicates
- Setting a service term view
Training Videos
- Introduction to the Sprockets Database (7 min)
- Data Privacy and Security (10 min)
- Adding Activities (17 min)
- Adding Participants (11 min)
- Entering Participant Information (12 min)
- Enrolling and Dropping Participants (10 min)
- Entering Attendance (6 min)
- Individual and Event Attendance-optional (5 min)
- Running Reports (14 min)
- Sprockets Database User Responsibilities
Data Privacy Consent Forms & Processes
Data Privacy Short Forms
Opt-out Forms